Orange County Transportation Authority  
Finance and Administration Committee Agenda  
Wednesday, April 26, 2023 at 10:30 a.m.  
Board Room, 550 South Main Street, Orange, California  
Committee Members  
Michael Hennessey, Chairman  
Patrick Harper, Vice Chairman  
Andrew Do  
Jamey Federico  
Brian Goodell  
Steve Jones  
Vicente Sarmiento  
Any person with a disability who requires a modification or accommodation in order to participate  
in this meeting should contact the Orange County Transportation Authority (OCTA) Clerk of the  
Board's office at (714) 560-5676, no less than two business days prior to this meeting to enable  
OCTA to make reasonable arrangements to assure accessibility to this meeting.  
Agenda Descriptions  
Agenda descriptions are intended to give members of the public a general summary of items of  
business to be transacted or discussed. The posting of the recommended actions does not  
indicate what action will be taken. The Committee may take any action which it deems to be  
appropriate on the agenda item and is not limited in any way by the notice of the recommended  
action.  
Public Availability of Agenda Materials  
All documents relative to the items referenced in this agenda are available for public inspection at  
www.octa.net or through the Clerk of the Board’s office at the OCTA Headquarters, 600 South  
Main Street, Orange, California.  
Meeting Access and Public Comments on Agenda Items  
Members of the public can either attend in-person or listen to audio live streaming of the Board  
and Committee meetings by clicking this link: https://octa.legistar.com/Calendar.aspx  
In-Person Comment  
Members of the public may attend in-person and address the Board regarding any item. Please  
complete a speaker’s card and submit it to the Clerk of the Board or notify the Clerk of the Board  
the item number on which you wish to speak. Speakers will be recognized by the Chairman at the  
time the agenda item is to be considered. Comments shall be limited to three minutes.  
Written Comment  
Written public comments may also be submitted by emailing them to ClerkOffice@octa.net, and  
must be sent by 5:00 p.m. the day prior to the meeting. If you wish to comment on a specific  
agenda Item, please identify the Item number in your email. All public comments that are timely  
received will be part of the public record and distributed to the Board. Public comments will be  
made available to the public upon request.  
Call to Order  
Pledge of Allegiance  
Director Harper  
Special Calendar  
1.  
Proposed Fiscal Year 2023-24 Southern California Regional Rail Authority Budget  
Megan Taylor/Johnny Dunning, Jr.  
Overview  
Metrolink staff will present a verbal overview of the draft Southern California Regional Rail  
Authority Fiscal Year 2023-24 Budget, including the Orange County Transportation  
Authority's proposed share of operating, rehabilitation, and capital expenses for Metrolink  
commuter rail service.  
Attachments:  
Presentation  
Consent Calendar (Items 2 through 6)  
All items on the Consent Calendar are to be approved in one motion unless a Committee  
Member or a member of the public requests separate action or discussion on a specific item.  
2.  
Approval of Minutes  
Recommendation  
Approve the April 12, 2023 minutes of the Finance and Administration Committee  
meeting.  
Attachments:  
Minutes  
3.  
Fiscal Year 2022-23 Internal Audit Plan, Third Quarter Update  
Janet Sutter  
Overview  
The Orange County Transportation Authority Board of Directors adopted the Orange  
County Transportation Authority Internal Audit Department Fiscal Year 2022-23 Internal  
Audit Plan on July 25, 2022. This report provides an update of activities for the third quarter  
of the fiscal year.  
Recommendation  
Receive and file the third quarter update to the Orange County Transportation Authority  
Internal Audit Department Fiscal Year 2022-23 Internal Audit Plan as an information item.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
4.  
Approval of the Fiscal Year 2023-24 Local Transportation Fund Claim for Laguna  
Beach Public Transportation Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Laguna Beach Municipal Transit Lines, a department within the City of Laguna Beach,  
is eligible to receive funding from the Local Transportation Fund in Orange County for  
providing public transportation services throughout the city. To receive the funds, the  
Laguna Beach Municipal Transit Lines must file a claim against the Local Transportation  
Fund with the Orange County Transportation Authority.  
Recommendations  
A.  
Approve the Laguna Beach Municipal Transit Lines Fiscal Year 2023-24 Local  
Transportation Fund Claim for public transportation services, in the amount of  
$1,531,335.  
B.  
Authorize the Chief Executive Officer of the Orange County Transportation Authority  
to  
issue  
allocation/disbursement  
instructions  
to  
the  
Orange  
County  
Auditor-Controller in the amount of the claim.  
Attachments:  
Staff Report  
5.  
Approval of the Fiscal Year 2023-24 Local Transportation Fund Claim for Public  
Transportation and Community Transit Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Orange County Transit District is eligible to receive funding from the Local  
Transportation Fund for providing public transportation and community transit services  
throughout Orange County. To receive the funds, the Orange County Transit District must  
file a claim against the Local Transportation Fund with the Orange County Transportation  
Authority.  
Recommendations  
A.  
Approve the Orange County Transit District Fiscal Year 2023-24 Local  
Transportation Fund Claim for public transportation services, in the amount of  
$211,736,396, and for community transit services, in the amount of $11,224,618 for  
a total claim amount $222,961,014.  
B.  
Authorize the Chief Executive Officer to issue allocation/disbursement instructions  
to the Orange County Auditor-Controller in the full amount of the claims.  
Attachments:  
Staff Report  
6.  
Amendment to Agreement for Health Insurance Brokerage Services  
Karen DeCrescenzo/Maggie McJilton  
Overview  
On May 22, 2020, the Orange County Transportation Authority Board of Directors  
approved an agreement with Alliant Insurance Services, Inc., for health insurance  
brokerage services for a three-year initial term with a two-year option term. Board of  
Directors’ approval is requested to exercise the option term effective June 1, 2023 through  
May 31, 2025.  
Recommendation  
Authorize the Chief Executive Officer to negotiate and execute Amendment No. 1 to  
Agreement No. C-0-2078 between the Orange County Transportation Authority and Alliant  
Insurance Services, Inc., to exercise the two-year option term effective June 1, 2023  
through May 31, 2025, in the amount of $238,000, to continue providing health insurance  
brokerage services. This will increase the maximum obligation of the agreement to a total  
contract value of $580,000.  
Attachments:  
Staff Report  
Attachment A  
Regular Calendar  
7.  
Orange  
County  
Local  
Transportation  
Authority  
Measure  
M2 Agreed-Upon  
Procedures Reports, Year Ended June 30, 2022  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has applied agreed-upon procedures related  
to Measure M2 Local Fair Share funds provided to seven cities, and Senior Mobility  
Program funds provided to four cities, for the fiscal year ended June 30, 2022. Local Fair  
Share program reports include observations of ineligible maintenance of effort  
expenditures, indirect charges lacking a reasonable methodology, reporting errors, and  
funded projects not reflected in Seven-Year Capital Improvement Program plans. Senior  
Mobility Program audits include observations relating to late submission of monthly reports,  
reporting errors, failure to allocate interest, and verification of participant eligibility.  
Recommendations  
A.  
Direct staff to monitor implementation of recommendations by cities.  
B.  
Direct staff to review observations with legal counsel  
and  
develop  
recommendations for Board of Directors’ consideration related to the City of  
Cypress’ compliance with the Measure M2 Ordinance and Eligibility Guidelines.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
8.  
Orange County Transportation Authority Fiscal Year 2023-24 Budget Workshop  
Preview  
Victor Velasquez/Andrew Oftelie  
Overview  
The Orange County Transportation Authority is developing the fiscal year 2023-24 budget,  
which identifies available revenues and costs associated with providing transportation  
services and programs for Orange County. The proposed budget will be reviewed in detail  
during an informal workshop following the May 8, 2023, Orange County Transportation  
Authority Board of Directors meeting.  
Recommendation  
Review the fiscal year 2023-24 proposed budget in a workshop setting following the  
regularly scheduled Orange County Transportation Authority Board of Directors meeting on  
May 8, 2023.  
Attachments:  
Staff Report  
Presentation  
Discussion Items  
9.  
Public Comments  
10.  
11.  
12.  
Chief Executive Officer's Report  
Committee Members' Reports  
Closed Session  
There are no Closed Session items scheduled.  
13.  
Adjournment  
The next regularly scheduled meeting of this Committee will be held:  
10:30 a.m. on Wednesday, May 10, 2023  
OCTA Headquarters  
Board Room  
550 South Main Street  
Orange, California