Orange County Transportation Authority  
Board Agenda  
Monday, April 28, 2025 at 9:30 a.m.  
550 South Main Street, Orange, California  
Board Members  
Doug Chaffee, Chair  
Jamey M. Federico, Vice Chair  
Valerie Amezcua  
Mike Carroll  
Katrina Foley  
Patrick Harper  
Michael Hennessey  
Fred Jung  
Stephanie Klopfenstein  
Carlos A. Leon  
Janet Nguyen  
Tam T. Nguyen  
Vicente Sarmiento  
John Stephens  
Kathy Tavoularis  
Mark Tettemer  
Donald P. Wagner  
Lan Zhou, Ex-Officio  
Accessibility  
Any person with a disability who requires a modification or accommodation in order to participate  
in this meeting should contact the Orange County Transportation Authority (OCTA) Clerk of the  
Board's office at (714) 560-5676, no less than two business days prior to this meeting to enable  
OCTA to make reasonable arrangements to assure accessibility to this meeting.  
Agenda Descriptions  
Agenda descriptions are intended to give members of the public a general summary of items of  
business to be transacted or discussed. The posting of the recommended actions does not  
indicate what action will be taken. The Board may take any action which it deems to be  
appropriate on the agenda item and is not limited in any way by the notice of the recommended  
action.  
Public Availability of Agenda Materials  
All documents relative to the items referenced in this agenda are available for public inspection at  
www.octa.net or through the Clerk of the Board’s office at the OCTA Headquarters, 600 South  
Main Street, Orange, California.  
Meeting Access and Public Comments on Agenda Items  
Members of the public can either attend in-person or access live streaming of the Board meetings  
by clicking this link: https://octa.legistar.com/Calendar.aspx  
In-Person Comment  
Members of the public may attend in-person and address the Board regarding any item within the  
subject matter jurisdiction of OCTA. Please complete a speaker’s card and submit it to the Clerk  
of the Board and notify the Clerk regarding the agenda item number on which you wish to speak.  
Speakers will be recognized by the Chair at the time of the agenda item is to be considered by  
the Board. Comments will be limited to three minutes. The Brown Act prohibits the Board from  
either discussing or taking action on any non-agendized items.  
Written Comment  
Written public comments may also be submitted by emailing them to ClerkOffice@octa.net, and  
must be sent by 5:00 p.m. the day prior to the meeting. If you wish to comment on a specific  
agenda Item, please identify the Item number in your email. All public comments that are timely  
received will be part of the public record and distributed to the Board. Public comments will be  
made available to the public upon request.  
Call to Order  
Invocation  
Director Wagner  
Pledge of Allegiance  
Director Janet Nguyen  
Closed Session  
There are no Closed Sessions scheduled.  
Special Calendar  
Orange County Transportation Authority Special Calendar Matters  
1.  
Presentation of Resolutions of Appreciation for Employees of the Month  
Overview  
Present Orange County Transportation Authority resolutions of Appreciation to Phil  
Polanco, Coach Operator, Resolution No. 2025-027; Dexter Ta, Maintenance, Resolution  
No. 2025-028; and Phil Zirges, Administration, Resolution No. 2025-029 as Employees of  
the Month for April 2025.  
2.  
Update on the Emergency Need for Railroad Track Stabilization in the Vicinity of  
Mile Post 203.83 to 204.40 and 206.10 to 206.70 on the Orange Subdivision  
Jason Lee/James G. Beil  
Overview  
The four reinforcement areas identified in the Coastal Rail Resiliency Study adjacent to the  
Orange County Transportation Authority-owned railroad right-of-way, in the vicinity of Mile  
Post 203.83 to 204.40 and 206.10 to 206.70 on the Orange Subdivision, has continued to  
experience coastal erosion and the hillside continues to move incrementally, posing an  
imminent threat to the railroad corridor and public safety if immediate necessary actions  
are not taken to mitigate the threat. Measures must be taken immediately to stabilize the  
track and maintain passenger and freight rail service.  
Recommendation(s)  
Reaffirm Resolution No. 2025-025 to authorize the Chief Executive Officer to take all  
necessary actions to address the emergency need for railroad track stabilization in the  
vicinity of Mile Post 203.83 to 204.40 and 206.10 to 206.70 on the Orange Subdivision,  
and to return to the Board of Directors, as required, to report on the status thereof.  
Attachments:  
Presentation  
Consent Calendar (Items 3 through 15)  
All matters on the Consent Calendar are to be approved in one motion unless a Board Member or  
a member of the public requests separate action on a specific item.  
Orange County Transportation Authority Consent Calendar Matters  
3.  
Approval of Minutes  
Clerk of the Board  
Recommendation(s)  
Approve the minutes of the April 14, 2025 Orange County Transportation Authority and  
affiliated agencies’ regular meeting.  
Attachments:  
Minutes  
4.  
Fiscal Year 2024-25 Internal Audit Plan, Third Quarter Update  
Janet Sutter  
Overview  
The Orange County Transportation Authority Board of Directors adopted the Orange  
County Transportation Authority Internal Audit Department Fiscal Year 2024-25 Internal  
Audit Plan on July 22, 2024. This report provides an update on activities for the third  
quarter of the fiscal year.  
Recommendation(s)  
Receive and file the third quarter update to the Orange County Transportation Authority  
Internal Audit Department Fiscal Year 2024-25 Internal Audit Plan as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
5.  
Orange County Transportation Authority Investment and Debt Programs Report -  
February 2025  
Robert Davis/Andrew Oftelie  
Overview  
The Orange County Transportation Authority has a comprehensive investment and debt  
program to fund its immediate and long-term cash flow demands. Each month, the  
Treasurer submits  
a
report detailing investment allocation, performance, compliance,  
outstanding debt balances, and credit ratings for the Orange County Transportation  
Authority’s debt program. This report is for the month ending February 28, 2025. The  
report has been reviewed and is consistent with the investment practices contained in the  
investment policy.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
6.  
Approval of the Fiscal Year 2025-26 Local Transportation Fund Claim for Laguna  
Beach Public Transportation Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Laguna Beach Municipal Transit Lines, a department within the City of Laguna Beach,  
is eligible to receive funding from the Local Transportation Fund in Orange County for  
providing public transportation services throughout the city. To receive the funds, the  
Laguna Beach Municipal Transit Lines must file a claim against the Local Transportation  
Fund with the Orange County Transportation Authority.  
Recommendation(s)  
A.  
Approve the Laguna Beach Municipal Transit Lines Fiscal Year 2025-26 Local  
Transportation Fund Claim for public transportation services in the amount of  
$1,495,895.  
B.  
Authorize the Chief Executive Officer of the Orange County Transportation Authority  
to  
Auditor-Controller in the amount of the claim.  
Attachments:  
issue  
allocation/disbursement  
instructions  
to  
the  
Orange  
County  
Transmittal  
Staff Report  
7.  
State Transit Transportation Task Force Update  
Dulce Mejicanos/Kristin Jacinto  
Overview  
A summary is provided of the State’s Transit Transformation Task Force’s recent work and  
policy recommendations being discussed on the future of transit. These recommendations  
address key issues such as transit service improvements, funding, fare coordination,  
workforce development, and infrastructure investments. The State Transit Transformation  
Task Force will submit a final report to the Legislature by October 31, 2025.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
8.  
State Legislative Status Report  
Clara Brotcke/Kristin Jacinto  
Overview  
The Orange County Transportation Authority provides regular updates to the Legislative  
and Communications Committee on policy issues directly impacting its overall programs,  
projects, and operations. Staff recommends a support position on legislation related to  
interoperability with out-of-state electronic toll collection systems. Staff recommends an  
oppose position on legislation that imposes new mandates on transit district board  
compensation and governance structure.  
Recommendation(s)  
A.  
Adopt a SUPPORT position on AB 334 (Petrie-Norris, D-Irvine), which would  
facilitate interoperability with out-of-state electronic toll collection systems.  
B.  
Adopt an OPPOSE position on AB 1070 (Ward, D-San Diego), which would  
impose new mandates on transit district board compensation and governance  
structures.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
9.  
Federal Legislative Status Report  
Alexis Carter/Kristin Jacinto  
Overview  
The Orange County Transportation Authority regularly updates the Legislative and  
Communications Committee on policy and regulatory issues directly impacting the  
agency’s programs, projects, and operations. This report includes an update on  
Environmental Protection Agency actions related to the endangerment finding for  
greenhouse gas emissions and waivers granted to California to enforce air quality  
regulations, a summary on the confirmation of the Administrator of the Federal Transit  
Administration and  
participation in  
a
summary of the Secretary of Transportation Sean Duffy’s  
a
Senate Environment and Public Works Committee hearing on  
transportation reauthorization.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Orange County Transit District Consent Calendar Matters  
10.  
Agreement for Replacement of Mechanical Units at the Santa Ana Bus Base  
George Olivo/James G. Beil  
Overview  
Mechanical units, including heating, ventilation and air conditioning units, heating and  
ventilation make-up air units, exhaust fan units, and bus vacuum units at the Santa Ana Bus  
Base require replacement to maintain quality of the work environment, bus maintenance  
operations, and overall state of good repair compliance. An invitation for bids was  
released on November 25, 2024, for the replacement of mechanical units at the Santa Ana  
Bus Base. Bids were received in accordance with procurement procedures for public  
works projects. Board of Directors’ approval is requested to execute the agreement.  
Recommendation(s)  
A.  
Find ACCO Engineered Systems, Inc., doing business as ACCO Engineered  
Systems, the apparent low bidder, as non-responsive due to failure to provide  
complete information on the superintendent and experience for the past three years  
as required by the bid documents on the Information Required of Bidder form.  
B.  
Authorize the Chief Executive Officer to negotiate and execute Agreement No. C-4-  
2550 between the Orange County Transportation Authority and NKS Mechanical  
Contracting, Inc., the lowest responsive, responsible bidder, in the amount of  
$4,593,000, for the replacement of mechanical units at the Santa Ana Bus Base.  
Attachments:  
Transmittal  
Staff Report  
11.  
Approval of the Fiscal Year 2025-26 Local Transportation Fund Claim for Public  
Transportation and Community Transit Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Orange County Transit District is eligible to receive funding from the Local  
Transportation Fund for providing public transportation and community transit services  
throughout Orange County. To receive the funds, the Orange County Transit District must  
file a claim against the Local Transportation Fund with the Orange County Transportation  
Authority.  
Recommendation(s)  
A.  
Approve the Orange County Transit District Fiscal Year 2025-26 Local  
Transportation Fund Claim for public transportation services in the amount of  
$208,460,790, and for community transit services in the amount of $11,050,352 for  
a total claim amount of $219,511,142.  
B.  
Authorize the Chief Executive Officer to issue allocation/disbursement instructions  
to the Orange County Auditor-Controller in the full amount of the claims.  
Attachments:  
Transmittal  
Staff Report  
Orange  
Matters  
County  
Local  
Transportation  
Authority  
Consent  
Calendar  
12.  
Independent Accountants’ Report on Applying Agreed-Upon Procedures, City of  
Buena Park  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has applied agreed-upon procedures related  
to a settlement agreement between the City of Buena Park and the Orange County  
Transportation Authority. Based on the procedures performed, the City of Buena Park  
repaid misspent Local Fair Share funds, obtained an unmodified (clean) opinion on its  
Annual Comprehensive Financial Report for the Year Ended 2024, spent sufficient funds to  
meet required minimum maintenance of effort expenditures, and its Local Fair Share  
expenditures were allowable per the Measure M2 Ordinance.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
13.  
Independent Accountant’s Report on Applying Agreed-Upon Procedures, City of  
Orange  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has applied agreed-upon procedures related  
to Measure M2 maintenance of effort expenditures by the City of Orange for the fiscal year  
ended June 30, 2024. Based on the procedures performed, the City of Orange spent  
sufficient funds to meet the required minimum expenditures outlined in a settlement  
agreement between the City of Orange and the Orange County Transportation Authority.  
Recommendation(s)  
Direct staff to develop recommendations for Board of Directors’ action related to the status  
of the City of Orange’s Measure M2 eligibility.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
14.  
Orange  
County  
Local  
Transportation  
Authority  
Measure  
M2 Agreed-Upon  
Procedures Reports, Year Ended June 30, 2024  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has applied agreed-upon procedures related  
to Measure M2 Local Fair Share funds provided to nine cities and the County of Orange,  
and Senior Mobility Program funds provided to five cities, for the fiscal year ended June  
30, 2024. Local Fair Share program reports include observations of disallowed Local Fair  
Share and maintenance of effort expenditures, expenditure report errors, an incomplete  
Capital Improvement Program report, and expenditure reports lacking project detail.  
Senior Mobility Program reports included observations relating to expenditure report  
errors, late submission of a monthly report, and overcharging for administrative costs.  
Recommendation(s)  
A.  
Direct staff to monitor implementation of corrective actions by cities.  
B.  
Direct staff to review with legal counsel the results of agreed-upon procedures  
applied to the City of Huntington Beach and develop recommendations for Board of  
Directors’ consideration to address the exception related to disallowed Local Fair  
Share expenditures.  
C.  
D.  
Direct staff to follow up with the City of Mission Viejo to obtain a revised Measure  
M2 Expenditure Report, evaluate whether administrative costs related to the Senior  
Mobility Program exceeded the ten percent threshold, and, if applicable, recover the  
overage.  
Direct staff to consult with legal counsel, develop guidelines for allowable uses of  
Local Fair Share funds for “other transportation purposes” and provide  
communication to cities.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
15.  
Orange County Local Transportation Authority Report on Compliance with the  
Measure M2 Ordinance, Year Ended June 30, 2024  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has issued results of its audit of the Orange  
County Local Transportation Authority’s compliance with the Measure M2 Ordinance for  
the year ended June 30, 2024. The auditors found that the Orange County Local  
Transportation Authority complied, in all material respects, with the compliance  
requirements of the Measure M2 Ordinance for the year ended June 30, 2024. In addition,  
no reportable deficiencies in internal control over compliance were identified.  
Recommendation(s)  
A.  
Receive and file as an information item.  
B.  
Approve a request from the Measure M2 Taxpayer Oversight Committee to conduct  
Measure M2 compliance audits on an annual basis. If approved, authorize an  
increase in contract budget of $400,000 for fiscal years 2024-25 and 2025-26  
under Agreement No. C-3-2931 with Crowe LLP, increasing the maximum  
obligation to $2,185,500.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Regular Calendar  
Orange County Transit District Regular Calendar Matters  
16.  
Proposed Fiscal Year 2025-26 Southern California Regional Rail Authority Budget  
Megan Taylor/Johnny Dunning, Jr.  
Overview  
Metrolink staff will present an overview (with presentation) of the draft Southern California  
Regional Rail Authority Fiscal Year 2025-26 Budget, including the Orange County  
Transportation Authority's proposed share of operating, rehabilitation, and capital  
expenses for Metrolink regional rail service.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Presentation  
Discussion Items  
17.  
18.  
19.  
20.  
Public Comments  
Chief Executive Officer's Report  
Directors’ Reports  
Adjournment  
The next regularly scheduled meeting of this Board will be held:  
9:30 a.m., on Monday, May 12, 2025  
OCTA Headquarters  
Board Room  
550 South Main Street  
Orange, California