Orange County Transportation Authority  
Board Agenda  
Monday, May 13, 2024 at 9:00 a.m.  
550 South Main Street, Orange, California  
Board Members  
Tam T. Nguyen, Chair  
Doug Chaffee, Vice Chair  
Ashleigh Aitken  
Valerie Amezcua  
Andrew Do  
Jon Dumitru  
Jamey Federico  
Katrina Foley  
Patrick Harper  
Michael Hennessey  
Fred Jung  
Farrah N. Khan  
Stephanie Klopfenstein  
Vicente Sarmiento  
John Stephens  
Donald P. Wagner  
Vacant, Ex-Officio  
Any person with a disability who requires a modification or accommodation in order to participate  
in this meeting should contact the Orange County Transportation Authority (OCTA) Clerk of the  
Board's office at (714) 560-5676, no less than two business days prior to this meeting to enable  
OCTA to make reasonable arrangements to assure accessibility to this meeting.  
Agenda Descriptions  
Agenda descriptions are intended to give members of the public a general summary of items of  
business to be transacted or discussed. The posting of the recommended actions does not  
indicate what action will be taken. The Committee may take any action which it deems to be  
appropriate on the agenda item and is not limited in any way by the notice of the recommended  
action.  
Public Availability of Agenda Materials  
All documents relative to the items referenced in this agenda are available for public inspection at  
www.octa.net or through the Clerk of the Board’s office at the OCTA Headquarters, 600 South  
Main Street, Orange, California.  
Meeting Access and Public Comments on Agenda Items  
Members of the public can either attend in-person or listen to audio live streaming of the Board  
and Committee meetings by clicking this link: https://octa.legistar.com/Calendar.aspx  
In-Person Comment  
Members of the public may attend in-person and address the Board regarding any item within the  
subject matter jurisdiction of the Orange County Transportation Authority. Please complete a  
speaker’s card and submit it to the Clerk of the Board and notify the Clerk regarding the agenda  
item number on which you wish to speak. Speakers will be recognized by the Chair at the time of  
the agenda item is to be considered by the Board. Comments will be limited to three minutes. The  
Brown Act prohibits the Board from either discussing or taking action on any non-agendized  
items.  
Written Comment  
Written public comments may also be submitted by emailing them to ClerkOffice@octa.net, and  
must be sent by 5:00 p.m. the day prior to the meeting. If you wish to comment on a specific  
agenda Item, please identify the Item number in your email. All public comments that are timely  
received will be part of the public record and distributed to the Board. Public comments will be  
made available to the public upon request.  
Call to Order  
Invocation  
Director Wagner  
Pledge of Allegiance  
Director Aitken  
Special Calendar  
Orange County Transportation Authority Special Calendar Matters  
1.  
Administration of the Oath of Office to New Orange County Transportation  
Authority Board of Directors  
Clerk of the Board  
Overview  
Oath of Office will be administered to new Board Member.  
2.  
Closed Session  
Overview  
A Closed Session will be held as follows:  
A.  
B.  
Pursuant to Government Code Section 54957.6 to discuss negotiations with  
Teamsters Local 952 regarding the coach operators. The lead negotiator for the  
Orange County Transportation Authority is Maggie McJilton, Executive Director of  
People and Community Engagement and Teamsters Local 952 representative.  
Pursuant to Government Code Section 54956.9(d) - Conference with General  
Counsel - Potential Litigation - one item.  
Orange County Transit District Special Calendar Matters  
3.  
Proposed Fiscal Year 2024-25 Southern California Regional Rail Authority Budget  
Megan Taylor/Johnny Dunning, Jr.  
Overview  
Metrolink staff will present an overview (with presentation) of the draft Southern California  
Regional Rail Authority Fiscal Year 2024-25 Budget, including the Orange County  
Transportation Authority's proposed share of operating, rehabilitation, and capital  
expenses for Metrolink commuter rail service.  
Attachments:  
Presentation  
Consent Calendar (Items 4 through 20)  
All matters on the Consent Calendar are to be approved in one motion unless a Board Member or  
a member of the public requests separate action on a specific item.  
Orange County Transportation Authority Consent Calendar Matters  
4.  
Approval of Minutes  
Clerk of the Board  
Recommendation(s)  
Approve the minutes of the April 22, 2024 Orange County Transportation Authority and  
affiliated agencies’ regular meeting.  
Attachments:  
Minutes  
5.  
Fiscal Year 2023-24 Internal Audit Plan, Third Quarter Update  
Janet Sutter  
Overview  
The Orange County Transportation Authority Board of Directors adopted the Orange  
County Transportation Authority Internal Audit Department Fiscal Year 2023-24 Internal  
Audit Plan on July 24, 2023. This report provides an update on activities for the third  
quarter of the fiscal year.  
Recommendation(s)  
Receive and file the third quarter update to the Orange County Transportation Authority  
Internal Audit Department Fiscal Year 2023-24 Internal Audit Plan as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
6.  
2024 Board of Directors and Chief Executive Officer Initiatives and Action Plan -  
First Quarter Progress Report  
Lauren Sato/Kia Mortazavi  
Overview  
On February 12, 2024, the Orange County Transportation Authority Board of Directors  
approved the 2024 Board and Chief Executive Officer Initiatives and Action Plan. The  
Action Plan consists of three Board initiatives and nine Chief Executive Officer initiatives  
monitored through 107 milestones throughout the calendar year. Reports detailing the  
progress on these milestones are provided on a quarterly basis for Board review. This  
report provides a summary of progress on first quarter milestones from January 1, 2024,  
through March 31, 2024. At the conclusion of the first quarter, nine of the 107 milestones  
have been completed.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
7.  
Acceptance of Grant Awards from the California Department of Toxic Substances  
Control and the California Transportation Commission  
Roslyn Lau/Kia Mortazavi  
Overview  
The Orange County Transportation Authority has been awarded $12.35 million in two state  
grants for projects that support inter-county transit, active transportation, sustainability, and  
resiliency goals. Recommendations to accept these grants are presented for the Board of  
Directors’ review and approval.  
Recommendation(s)  
A.  
Authorize the Chief Executive Officer, or designee, to accept the award of $350,000  
in Equitable Community Revitalization Grant funding for the OC Connect Garden  
Grove Santa Ana Rails to Trails Environmental Assessment and to negotiate and  
execute grant-related agreements and documents with the California Department of  
Toxic Substances Control.  
B.  
Adopt Orange County Transportation Authority Resolution No. 2024-025 and  
authorize the Chief Executive Officer, or designee, to accept the award of $12  
million in Local Transportation Climate Adaptation Program funding for the Coastal  
Rail Infrastructure Corridor Resiliency Project and to negotiate and execute required  
grant-related agreements and documents with the California Transportation  
Commission.  
C.  
Authorize the use of $3 million in Measure M2 funds to match the Local  
Transportation Climate Adaptation Program funding for the Coastal Rail  
Infrastructure Corridor Resiliency Project.  
D.  
Authorize staff to make all necessary amendments to the Federal Transportation  
Improvement Program, as well as execute any necessary agreements to facilitate  
the recommendations above.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
Attachment E  
Orange County Transit District Consent Calendar Matters  
8.  
Agreement for Fence Installation at the Pacific Electric Right-of-Way in the City of  
Anaheim  
George Olivo/James G. Beil  
Overview  
The Pacific Electric Right-of-Way in the City of Anaheim needs a fence installed to secure  
the right-of-way property. An invitation for bids was released on February 12, 2024. Bids  
were received in accordance with Board of Directors’ procurement procedures for public  
works projects. Board of Directors’ approval is requested to execute the agreement.  
Recommendation(s)  
Authorize the Chief Executive Officer to negotiate and execute Agreement No. C-4-2095  
between the Orange County Transportation Authority and Izurieta Fence Company, Inc., the  
lowest responsive, responsible bidder, in the amount of $143,340, for the fence installation  
at Pacific Electric Right-of-Way in the City of Anaheim.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
9.  
Agreement for Painting, Coating, and Roof Replacement at the Laguna Hills  
Transportation Center  
George Olivo/James G. Beil  
Overview  
The Laguna Hills Transportation Center needs painting, coating, and roof replacement to  
maintain a state of good repair. An invitation for bids was released on February 9, 2024.  
Bids were received in accordance with procurement procedures for public works projects.  
Board of Directors’ approval is requested to execute the agreement.  
Recommendation(s)  
Authorize the Chief Executive Officer to negotiate and execute Agreement No. C-4-2073  
between the Orange County Transportation Authority and Ankor Associates, Inc., the  
lowest responsive, responsible bidder, in the amount of $358,000, for painting, coating,  
and roof replacement at the Laguna Hills Transportation Center.  
Attachments:  
Transmittal  
Staff Report  
10.  
Agreement for Bus Hoist Replacement at the Irvine Sand Canyon Bus Base  
George Olivo/James G. Beil  
Overview  
The bus hoist in the bus chassis wash bay at the Irvine Sand Canyon Bus Base is in need  
of replacement to maintain a state of good repair. An invitation for bids was released on  
February 12, 2024. Bids were received in accordance with procurement procedures for  
public works projects. Board of Directors’ approval is requested to execute the agreement.  
Recommendation(s)  
Authorize the Chief Executive Officer to negotiate and execute Agreement No. C-4-2092  
between the Orange County Transportation Authority and Autolift Services, Inc., the lowest  
responsive, responsible bidder, in the amount of $219,757, for bus hoist replacement at  
the Irvine Sand Canyon Bus Base.  
Attachments:  
Transmittal  
Staff Report  
11.  
Approval of the Fiscal Year 2024-25 Local Transportation Fund Claim for Public  
Transportation and Community Transit Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Orange County Transit District is eligible to receive funding from the Local  
Transportation Fund for providing public transportation and community transit services  
throughout Orange County. To receive the funds, the Orange County Transit District must  
file a claim against the Local Transportation Fund with the Orange County Transportation  
Authority.  
Recommendation(s)  
A.  
Approve the Orange County Transit District Fiscal Year 2024-25 Local  
Transportation Fund claim for public transportation services in the amount of  
$212,667,523.41, and for community transit services in the amount of  
$11,273,685.71 for a total claim amount of $223,941,209.12.  
B.  
Authorize the Chief Executive Officer to issue allocation/disbursement instructions  
to the Orange County Auditor-Controller in the full amount of the claims.  
Attachments:  
Transmittal  
Staff Report  
12.  
Approval of the Fiscal Year 2024-25 Local Transportation Fund Claim for Laguna  
Beach Public Transportation Services  
Sam Kaur/Andrew Oftelie  
Overview  
The Laguna Beach Municipal Transit Lines, a department within the City of Laguna Beach,  
is eligible to receive funding from the Local Transportation Fund in Orange County for  
providing public transportation services throughout the city. To receive the funds, the  
Laguna Beach Municipal Transit Lines must file a claim against the Local Transportation  
Fund with the Orange County Transportation Authority.  
Recommendation(s)  
A.  
Approve the Laguna Beach Municipal Transit Lines Fiscal Year 2024-25 Local  
Transportation Fund claim for public transportation services, in the amount of  
$1,532,505.  
B.  
Authorize the Chief Executive Officer of the Orange County Transportation Authority  
to  
issue  
allocation/disbursement  
instructions  
to  
the  
Orange  
County  
Auditor-Controller in the amount of the claim.  
Attachments:  
Transmittal  
Staff Report  
Orange  
Matters  
County  
Local  
Transportation  
Authority  
Consent  
Calendar  
13.  
Review of Interstate 405 Improvement Project: Design-Build Contract, Internal  
Audit Report No. 24-507  
Serena Ng/Janet Sutter  
Overview  
The Internal Audit Department of the Orange County Transportation Authority has  
completed an audit of the design-build contract for the Interstate 405 Improvement Project.  
Based on the audit, oversight and invoice review controls were in place and invoices  
complied with contract provisions. One recommendation was made to improve  
documentation in the Orange County Transportation Authority’s files.  
Recommendation(s)  
Direct staff to implement the recommendation provided in the Review of Interstate 405  
Improvement Project: Design-Build Contract, Internal Audit Report No. 24-507.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
14.  
Orange County Local Transportation Authority Report on Compliance with the  
Measure M2 Ordinance, Year Ended June 30, 2023  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has issued results of its audit of the Orange  
County Local Transportation Authority’s compliance with the Measure M2 Ordinance for  
the year ended June 30, 2023. Crowe LLP found that the Orange County Local  
Transportation Authority complied, in all material respects, with the compliance  
requirements of the Measure M2 Ordinance for the year ended June 30, 2023. In addition,  
no deficiencies in internal control over compliance were reported.  
Recommendation(s)  
Receive and file the Independent Auditor’s Report on Compliance with the Measure M2  
Ordinance and Report on Internal Control over Compliance for the year ended June 30,  
2023, as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
15.  
Orange County Local Transportation Authority Measure M2 Maintenance of Effort,  
Agreed-Upon Procedures Report, City of Cypress, Year Ended June 30, 2023  
Janet Sutter  
Overview  
BCA Watson Rice LLP, an independent accounting firm, has applied agreed-upon  
procedures related to Measure M2 maintenance of effort expenditures by the City of  
Cypress for the fiscal year ended June 30, 2023. Based on the procedures performed, the  
City of Cypress spent sufficient funds to meet the required minimum expenditures as  
outlined in a settlement agreement between the City of Cypress and the Orange County  
Transportation Authority.  
Recommendation(s)  
Direct staff to develop recommendation(s) for Board of Directors’ action related to the  
status of the City of Cypress’ Measure M2 eligibility.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
16.  
Orange  
County  
Local  
Transportation  
Authority  
Measure  
M2 Agreed-Upon  
Procedures Reports, Year Ended June 30, 2023  
Janet Sutter  
Overview  
Crowe LLP, an independent accounting firm, has applied agreed-upon procedures related  
to Measure M2 Local Fair Share funds provided to seven cities, and Senior Mobility  
Program funds provided to six cities, for the fiscal year ended June 30, 2023. Local Fair  
Share program reports include observations of indirect charges lacking a reasonable  
methodology, indirect charges allocated based on an aged allocation plan, and reporting  
errors. Senior Mobility Program audits include observations relating to failure to meet the  
program match requirement, late submission of a monthly report, reporting errors, failure to  
allocate interest, and third-party contract language.  
Recommendation(s)  
A.  
Direct staff to monitor implementation of corrective actions by cities.  
B.  
Direct staff to review with legal counsel the results of agreed-upon procedures  
applied to the cities of Buena Park and Orange and develop recommendations for  
Board of Directors’ consideration to address the exceptions related to Local Fair  
Share expenditures by the City of Buena Park and maintenance of effort  
expenditures by the City of Orange.  
C.  
Direct staff to withhold funds from a future payment to the City of Mission Viejo to  
address the shortfall in match funds in accordance with the Senior Mobility Program  
Guidelines.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
17.  
Third Quarter Fiscal Year 2023-24 Capital Action Plan Performance Metrics  
James G. Beil  
Overview  
Staff has prepared a quarterly progress report on capital project delivery covering the  
period of January 2024 through March 2024, for review by the Orange County  
Transportation Authority Board of Directors. This report highlights the Capital Action Plan  
for project delivery, which is used as a performance metric to assess delivery progress on  
highway and transit capital improvement projects.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
18.  
Cooperative Agreements with the California Department of Transportation for the  
State Route 91 Improvement Project Between State Route 57 and State Route 55  
for Right-of-Way Capital and Support Services  
Jeannie Lee/James G. Beil  
Overview  
On October 12, 2020, the Orange County Transportation Authority Board of Directors  
approved a cooperative agreement between the Orange County Transportation Authority  
and the California Department of Transportation for right-of-way support services,  
right-of-way engineering, right-of-way acquisition, and utility relocation for the State Route  
91 Improvement Project between State Route 57 and State Route 55. Board of Directors’  
approval is requested to negotiate and execute three new project segment cooperative  
agreements to replace the original cooperative agreement.  
Recommendation(s)  
A.  
Authorize the Chief Executive Officer to negotiate and execute Cooperative  
Agreement No. C-4-2212, between the Orange County Transportation Authority and  
the California Department of Transportation, in the amount of $5,926,000, for  
right-of-way support services, right-of-way engineering, right-of-way acquisition, and  
utility relocation costs for the State Route 91 Improvement Project between State  
Route 55 and Lakeview Avenue.  
B.  
Authorize the Chief Executive Officer to negotiate and execute Cooperative  
Agreement No. C-4-2213, between the Orange County Transportation Authority and  
the California Department of Transportation, in the amount of $28,166,000, for  
right-of-way support services, right-of-way engineering, right-of-way acquisition,  
right-of-way decertification of excess land, and utility relocation costs for the State  
Route 91 Improvement Project between State Route 55 and La Palma Avenue.  
C.  
Authorize the Chief Executive Officer to negotiate and execute Cooperative  
Agreement No. C-4-2214, between the Orange County Transportation Authority and  
the California Department of Transportation, in the amount of $5,510,000, for  
right-of-way support services, right-of-way engineering, right-of-way acquisition, and  
utility relocation costs for the State Route 91 Improvement Project between La  
Palma Avenue and Acacia Street.  
Attachments:  
Transmittal  
Staff Report  
19.  
Measure  
M2 Comprehensive  
Transportation  
Funding  
Programs  
-
Proposed  
Off-Cycle Guidelines Revisions  
Cynthia Morales/Kia Mortazavi  
Overview  
The Measure M2 Comprehensive Transportation Funding Programs guidelines provide  
the mechanism for administration of Measure M2 competitive funding programs. Staff has  
updated the Comprehensive Transportation Funding Programs guidelines to comply with  
recent recommendations by the Orange County Transportation Authority Internal Audit  
department to incorporate requested changes from local jurisdictions, and to clarify and  
streamline requirements. Updates to the guidelines are presented for the Board of  
Directors’ consideration and approval.  
Recommendation(s)  
Approve revisions to the Comprehensive Transportation Funding Programs guidelines.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
20.  
Comprehensive  
Transportation  
Funding  
Programs  
-
2024 Call  
for  
Projects  
Programming Recommendations  
Adrian Salazar/Kia Mortazavi  
Overview  
The Orange County Transportation Authority issued the 2024 Measure M2 Comprehensive  
Transportation Funding Programs Regional Capacity Program and Regional Traffic Signal  
Synchronization Program call for projects in August 2023. Project Applications were due in  
October 2023. A list of projects recommended for funding is presented for Board of  
Directors’ review and approval.  
Recommendation(s)  
A.  
Approve the award of $18.72 million in 2024 Regional Capacity Program (Project  
O) funds to six local jurisdiction projects.  
B.  
Approve the award of $12.89 million in 2024 Regional Traffic Signal  
Synchronization Program (Project P) funds to five local jurisdiction projects.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
Presentation  
Regular Calendar  
Orange County Transportation Authority Regular Calendar Matters  
21.  
Coastal Rail Resiliency Study Updates  
Dan Phu/Kia Mortazavi  
Overview  
On March 11, 2024, staff provided an update on coastal rail emergencies in south San  
Clemente as well as a progress report on planning for short and mid-term railroad  
protection measures through the Coastal Rail Resiliency Study. As part of this effort, an  
Initial Assessment was conducted to identify areas where the railroad tracks were under  
immediate threat of being undermined leading to passenger rail service disruptions.  
Based on the Board of Directors, public, and other stakeholders’ input, staff has updates to  
the initial conceptual solutions for consideration and direction on next steps.  
Recommendation(s)  
Direct staff to further develop the updated concepts in the Initial Assessment and return to  
the Board of Directors with a comprehensive plan to integrate both engineering and sand  
nourishment solutions to help protect the rail corridor in the immediate timeframe.  
Attachments:  
Transmittal  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
Presentation  
Discussion Items  
22.  
23.  
Public Comments  
Chief Executive Officer's Report  
Directors’ Reports  
24.  
25.  
Orange County Transportation Authority Fiscal Year 2024-25 Budget Workshop  
Victor Velasquez/Andrew Oftelie  
Overview  
The Orange County Transportation Authority is developing the fiscal year 2024-25 budget,  
which identifies available revenues and costs associated with providing transportation  
services and programs for Orange County. The proposed budget will be reviewed in detail  
in an informal workshop following the May 13, 2024, Orange County Transportation  
Authority Board of Directors meeting.  
Recommendation(s)  
Review the fiscal year 2024-25 proposed budget in a workshop setting following the  
regularly scheduled Orange County Transportation Authority Board of Directors meeting on  
May 13, 2024.  
Attachments:  
Presentation  
Supplemental Information  
26.  
Adjournment  
The next regularly scheduled meeting of this Board will be held:  
9:00 a.m., on TUESDAY, May 28, 2024  
OCTA Headquarters  
Board Room  
550 South Main Street  
Orange, California