Orange County Transportation Authority  
Finance and Administration Committee Agenda  
Wednesday, November 13, 2024 at 10:30 a.m.  
Board Room, 550 South Main Street, Orange, California  
Committee Members  
Michael Hennessey, Chair  
Patrick Harper, Vice Chair  
Jamey Federico  
Stephanie Klopfenstein  
Tam T. Nguyen  
Vicente Sarmiento  
Any person with a disability who requires a modification or accommodation in order to participate  
in this meeting should contact the Orange County Transportation Authority (OCTA) Clerk of the  
Board's office at (714) 560-5676, no less than two business days prior to this meeting to enable  
OCTA to make reasonable arrangements to assure accessibility to this meeting.  
Agenda Descriptions  
Agenda descriptions are intended to give members of the public a general summary of items of  
business to be transacted or discussed. The posting of the recommended actions does not  
indicate what action will be taken. The Committee may take any action which it deems to be  
appropriate on the agenda item and is not limited in any way by the notice of the recommended  
action.  
Public Availability of Agenda Materials  
All documents relative to the items referenced in this agenda are available for public inspection at  
www.octa.net or through the Clerk of the Board’s office at the OCTA Headquarters, 600 South  
Main Street, Orange, California.  
Meeting Access and Public Comments on Agenda Items  
Members of the public can either attend in-person or listen to audio live streaming of the Board  
and Committee meetings by clicking this link: https://octa.legistar.com/Calendar.aspx  
In-Person Comment  
Members of the public may attend in-person and address the Board regarding any item within the  
subject matter jurisdiction of the Orange County Transportation Authority. Please complete a  
speaker’s card and submit it to the Clerk of the Board and notify the Clerk regarding the agenda  
item number on which you wish to speak. Speakers will be recognized by the Chair at the time of  
the agenda item is to be considered by the Board. Comments will be limited to three minutes. The  
Brown Act prohibits the Board from either discussing or taking action on any non-agendized  
items.  
Written Comment  
Written public comments may also be submitted by emailing them to ClerkOffice@octa.net, and  
must be sent by 5:00 p.m. the day prior to the meeting. If you wish to comment on a specific  
agenda Item, please identify the Item number in your email. All public comments that are timely  
received will be part of the public record and distributed to the Board. Public comments will be  
made available to the public upon request.  
Call to Order  
Pledge of Allegiance  
Director Klopfenstein  
Closed Session  
There are no Closed Session items scheduled.  
Special Calendar  
There are no Special Calendar matters.  
Consent Calendar (Items 1 through 4)  
All items on the Consent Calendar are to be approved in one motion unless a Committee  
Member or a member of the public requests separate action or discussion on a specific item.  
1.  
Approval of Minutes  
Clerk of the Board  
Recommendation(s)  
Approve the minutes of the October 23, 2024 Finance and Administration Committee  
meeting.  
Attachments:  
Minutes  
2.  
Update on the Loan Agreements with the Cities of Anaheim, Placentia, and the  
West Orange County Water Board  
Sam Kaur/Andrew Oftelie  
Overview  
The Orange County Transportation Authority Board of Directors authorized loan  
agreements with the cities of Anaheim, Placentia, and the West Orange County Water  
Board. This report provides the annual update on the status of each of these agreements  
as requested by the Board of Directors.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Staff Report  
Attachment A  
3.  
Orange County Transportation Authority Investment and Debt Programs Report -  
September 2024  
Robert Davis/Andrew Oftelie  
Overview  
The Orange County Transportation Authority has a comprehensive investment and debt  
program to fund its immediate and long-term cash flow demands. Each month, the  
Treasurer submits a report detailing investment allocation, performance, compliance,  
outstanding debt balances, and credit ratings for the Orange County Transportation  
Authority’s debt program. This report is for the month ending September 30, 2024. The  
report has been reviewed and is consistent with the investment practices contained in the  
investment policy.  
Recommendation(s)  
Receive and file as an information item.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
4.  
Orange County Employees Retirement System Early Payment for Fiscal Year  
2025-26  
Robert Davis/Andrew Oftelie  
Overview  
The Orange County Employees Retirement System has offered an early payment discount  
to member agencies of seven percent if they elect to prepay their contributions for fiscal  
year 2025-26. Advance payments must be received by January 15, 2025. The estimated  
savings for the Orange County Transportation Authority over the next year and a half under  
this payment option will total approximately $851,000. Board of Directors’ authorization is  
requested for the early payment option.  
Recommendation(s)  
Authorize the early payment of approximately $36.3 million by January 15, 2025, to the  
Orange County Employees Retirement System, for employer contributions for fiscal year  
2025-26.  
Attachments:  
Staff Report  
Regular Calendar  
5.  
Fiscal Year 2023-24 Audited Financial Statements and Independent Auditor's  
Reports on Internal Control over Financial Reporting  
Rima Tan/Andrew Oftelie  
Overview  
The Orange County Transportation Authority is required to obtain an independent auditor’s  
opinion on various financial statements and schedules. Crowe LLP, an independent  
accounting firm, has completed its annual audit of the Orange County Transportation  
Authority for fiscal year 2023-24. In addition, a report has been issued on the results of  
additional analysis performed by Crowe LLP, to assist management in determining  
compliance with certain state requirements.  
In connection with the annual audit of the Orange County Transportation Authority, Crowe  
has issued an auditor’s report on internal control over financial reporting with no  
deficiencies.  
Recommendation(s)  
Receive and file the fiscal year 2023-24 audited financial statements and independent  
auditor’s report on internal controls over financial reporting as informational items.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
Attachment C  
Attachment D  
Attachment E  
Attachment F  
Attachment G  
6.  
Amendment to Fare Policy  
Isaac Herrera/Andrew Oftelie  
Overview  
The Orange County Transportation Authority is modernizing its fare collection system, with  
the new Rider Validation System anticipated to be implemented in summer 2025. The  
new system will enhance customer convenience, improve fare validation, and provide  
greater flexibility for introducing new fare products. Staff is recommending amendments to  
the existing fare policy to incorporate daily and monthly fare caps as well as a free transfer  
period. The recommended changes promote fare equity and streamline payment options  
for riders.  
Recommendation(s)  
A.  
Approve the implementation of daily and monthly fare caps at the current cost of  
passes, which is $5 for the day pass and $69 for the monthly pass.  
B.  
Approve the implementation of a free two-hour transfer period.  
C.  
Approve Orange County Transportation Authority’s Schedule of Tariffs dated  
November 25, 2024.  
Attachments:  
Staff Report  
Attachment A  
Attachment B  
Presentation  
7.  
Microsoft Enterprise Agreement Renewal  
Josh Duke/Andrew Oftelie  
Overview  
As part of the Orange County Transportation Authority’s Fiscal Year 2024-25 Budget, a  
renewal of its existing Microsoft Enterprise Agreement is planned. Responsive quotes  
were received by four Microsoft Licensing Solutions Providers that are approved vendors  
of the Microsoft Enterprise Agreement on the County of Riverside’s Master Agreement.  
Board of Directors’ approval is requested for the renewal of Orange County Transportation  
Authority’s Microsoft Enterprise Agreement.  
Recommendation(s)  
A.  
Approve the selection of Crayon Software Experts, LLC to provide the Microsoft  
Enterprise renewal license for all of the Orange County Transportation Authority’s  
Microsoft software.  
B.  
Authorize the Chief Executive Officer to negotiate and execute Purchase Order No.  
C42565 between the Orange County Transportation Authority and Crayon Software  
Experts, LLC, in the amount of $8,204,212, for the renewal of the Microsoft  
Enterprise Agreement for a three-year term.  
Attachments:  
Staff Report  
8.  
Excess Liability Insurance Renewal  
Greg Bych/Maggie McJilton  
Overview  
The Orange County Transportation Authority procured excess liability insurance  
continuously from 1991 through 2020. Beginning in December 2020, the Orange County  
Transportation Authority became fully self-insured and has maintained that self-insurance  
since then.  
Recommendation(s)  
A.  
Authorize the Chief Executive Officer to establish a $10 million self-insured retention  
for excess liability claims.  
B.  
Authorize the Chief Executive Officer to negotiate and execute Purchase Order No.  
A59005, in the amount not to exceed $960,000, to Marsh Risk and Insurance  
Services, Inc., to purchase a $5 million excess liability insurance policy on behalf of  
the Orange County Transportation Authority for the policy period of November 1,  
2024 to October 31, 2025.  
Attachments:  
Staff Report  
Presentation  
Discussion Items  
9.  
Proposed State Route 241/91 Express Connector Update  
Kirk Avila  
Overview  
In October 2019, the Orange County Transportation Authority Board of Directors approved  
a Term Sheet that serves as a framework for delivering a future direct, tolled connector  
linking the State Route 241 Toll Road to the 91 Express Lanes. Since the approval in  
2019, staffs from the Orange County Transportation Authority, Riverside County  
Transportation Commission, Foothill/Eastern Transportation Corridor Agency, and the  
California Department of Transportation have been meeting regularly to advance the  
project to construction.  
Attachments:  
Presentation  
10.  
11.  
12.  
13.  
Public Comments  
Chief Executive Officer's Report  
Committee Members' Reports  
Adjournment  
The next regularly scheduled meeting of this Committee will be held:  
10:30 a.m. on Wednesday, December 4, 2024  
OCTA Headquarters  
Board Room  
550 South Main Street  
Orange, California