Public Access to OCTA Board and Committee Meetings The OCTA Board meets at the OCTA Headquarters (550 S. Main St., Orange), and meetings are typically held on the second and fourth Mondays of each month at 9:30 a.m. Committee meetings dates and times can be found on the Board and Committee Calendar. Any exceptions to the date, time, or location of the meeting are shown on the Agenda Page. Public comment opportunities and requests for ADA accommodation are outlined on each agenda, which is posted 72 hours prior to the meeting. Members of the public can access Board and Committee meetings and provide live public comment at https://octa.legistar.com/Calendar.aspx. Members of the public that wish to receive language translation or interpretation (from their own translator or interpreter) during public meetings will have a designated space in the meeting room. A document rack is available at OCTA Headquarters for members of the public to post translated versions of agendas.
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Title
Sole Source Agreement for the Replacement of Fluid Management System Remote Island Head Units
Overview
The Orange County Transportation Authority operates a fleet of 777 revenue vehicles and 151 non-revenue vehicles that require managed fluid, such as oil dispensing. A proprietary computerized electronic fluid management system is currently used for authorizing fluid dispensing, as well as tracking odometer readings and fluid consumption of all fleet vehicles. One of the essential components of this system is the remote island head units installed at each base that electronically collect vital vehicle data. This equipment is obsolete and no longer manufactured. Board of Directors’ authorization is requested for the purchase of 52 replacement remote island head units through a sole source agreement.
Recommendation(s)
Authorize the Chief Executive Officer to negotiate and execute Purchase Order No. C02584 between the Orange County Transportation Authority and S&A Systems, Inc., in the amount of $315,296, for the replacement of 52 remote island head units.