Public Access to OCTA Board and Committee Meetings The OCTA Board meets at the OCTA Headquarters (550 S. Main St., Orange), and meetings are typically held on the second and fourth Mondays of each month at 9:30 a.m. Committee meetings dates and times can be found on the Board and Committee Calendar. Any exceptions to the date, time, or location of the meeting are shown on the Agenda Page. Public comment opportunities and requests for ADA accommodation are outlined on each agenda, which is posted 72 hours prior to the meeting. Members of the public can access Board and Committee meetings and provide live public comment at https://octa.legistar.com/Calendar.aspx. Members of the public that wish to receive language translation or interpretation (from their own translator or interpreter) during public meetings will have a designated space in the meeting room. A document rack is available at OCTA Headquarters for members of the public to post translated versions of agendas.
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Title
Sole Source Agreement for the Operations and Maintenance of Fluid Management System
Overview
The Orange County Transportation Authority utilizes a fleet of 778 revenue vehicles and 151 non-revenue vehicles to provide both OC Bus and OC ACCESS services. This fleet of vehicles requires managed fuel and fluid dispensing. A proprietary computerized electronic fluid management system is currently used for authorizing fluid dispensing, as well as tracking odometer readings and fluid consumption of all fleet vehicles. The existing agreement for the operations and maintenance of the fluid management system will expire on February 28, 2021. Staff is requesting Board of Directors’ approval to initiate a new sole source agreement to continue the operations and maintenance of the current system.
Recommendation(s)
Authorize the Chief Executive Officer to negotiate and execute Purchase Order No. C-0-2615 between the Orange County Transportation Authority and S&A Systems, Inc., in the amount of $644,296, for a four-year initial term with one, three-year option term, for the operations and maintenance of the current fluid management system.